November 17, 2018
PROPERTY OWNERS ASSOCIATION OF AERO ESTATES, INC. (POAAE)
MINUTES OF MEETING - NOVEMBER 17, 2018
The property owners of Aero Estates, Inc. met Saturday, November 17, 2018. 2:00PM In the Hangar of Bo and Gayla Leary, 11722 Pilot Ln at Aero Estates Airpark.
ATTENDANCE: 35 Lot Owners & Spouses attended. Those in attendance were: Lorne & Hali Cleveland, Jim Hoeffler, Richard Wasik, Chris & Denise Walker, Scott & Jeanette Wilke, Will & Jerry Hinkie, Salena Buster, Mark & Sherry Webster, Joy Meadows, Pat Rhoads, Bill & Carrie Barton, Terry & Jeanne Thayer, Brenda Pulis, Jeff Bowen, Bo Leary, John & Jean Kearney, Walt & Sue Eastland, Pat & Karin Conroy, Bart Robinette, Tom Boudreau, and Garnet McClure(president), Joe Robberson(secretary), Gayla Leary(treasure), Floyd Sauerhage(MAL).
The meeting was called to order at 2:20 PM by Garnet McClure. He thanked everyone for coming. Minutes from the 11-2017 meeting were emailed to all members two weeks prior to the meeting. Members present were asked if they read the minutes and thought anything different happened, other than what was recorded. There were no comments A motion was made by Chris Walker to accept the 11-2017 minutes and second by Floyd Sauerhage.
TREASURERS REPORT: Gayla presented the Treasurers report. $ 48,891.00 Balance in the bank. Spent so far this year, $ 19,160.00. Amount not paid to date $ 0.00. (2019 budget attached)
2019 Budget: Garnet proposed keeping with the same basic budget of 2018 (less the mailbox item). John Kearney moved we stay with the 2018 budget and Lorne Cleveland second the motion followed by a majority hand showing indicating acceptance. Because we were able to provide the labor in house of the past years asphalt laying and had use of the LCH dump truck, 8-9000 dollars from last year’s budget remains to continue paving key roads. That coupled with the new budget – if approved – would go a long way towards completing the paving of perimeter/problematic roads. Glenn Mathis requested that we pay particular attention to the paving and pot hole repair of Wing Over Dr. up to at least the trash collection area. Roads planned for 2019 paving would be continuing east down Hammerhead Dr., Wing Over Dr, and Snap Roll Dr.
President Garnet reminded members regarding 2019 Budget items, that as a Group, this is a kind of steering Committee so to speak. We don’t have enough members present for a Quorum, so this meeting is to help the rest of the membership know what direction we are going and to aid in their decision whether to support the airpark maintenance budget as proposed.
OLD BUSINESS: A new mailbox unit was installed outside the gate at Hammerhead & CR4117. There are open boxes and anyone wanting to move to a new mail box from an old location or acquire a new box should contact the treasurer. Currently boxes are available at the Hammerhead location and the Tailslide Dr. gate location. You may move to one of these locations from the Wing Over location if you desire.
Paving: Volunteer paving was completed in the areas of Chandelle Ln (from Huey up to last year’s pavement), Tail Slide Dr. (from Chandelle to the gate), and Hammerhead Dr. from the gate just past Taxiway B.
Mowing: Continued on a volunteer basis and appears to be getting the job done. Whoever is a member may run the tractor, with instruction provided as required. If you use your own mower or tractor, on taxiway’s, the runway, or roadways, bring your gas or fuel receipts for reimbursement to Treasurer for reimbursement. Garnet suggested we continue to mow the grounds with volunteer mowing. Scott Wilkie requested we smooth over old asphalt pile areas in order to facilitate mowing them. There were no other comments regarding mowing.
NEW BUSINESS:
Officers: Garnet McClure-President by default, defacto President, volunteered for Vice –President previously and has taken on the President position since the last President resigned. Chris Walker has volunteered to be the new Vice President. Hali Cleveland has volunteered to be the new Treasurer replacing Gayla Leary who has chosen to resign. Denise Walker has volunteered to be the new Secretary replacing Joe Robberson who has chosen to resign. Floyd Sauerhage volunteered once again to be Member At Large. Gayla Leary volunteered to take up maintenance of the AE Website and Joe Robberson will continue to keep the AE map up to date. It was re-iterated that anyone is welcome to put his hat in the ring for any of these positions and are encouraged to do so. As of this writing these names will be placed on the ballot along with the budget for 2019 for all to vote on.
Austin Bank Notifications: Per State of Texas Regulations, the following information must be submitted to Austin Bank (Our current banking facility). Signee’s to be removed: Chris Walker (President), Garnet McClure (Vice President), Glenn Mathis (Secretary), and Gayla Leary (Treasurer). Signee’s to be added (1/1/2019): Garnet McClure (President), Chris Walker (Vice President), Denise Walker (Secretary), and Hali Cleveland (Treasurer), ACC Committee: currently Gary McCartan, Marc Robertson, Ken Kessler, and Walt Eastland. Will remain for 2019.
VASI on 027 Approach: Salena Buster asked about the status regarding installation of the system. We have the equipment ready to install. Chris Walker & Bart Robinette volunteered to take this project on. It will be installed on the South side of the runway near Jeff Bowen’s property and will be powered from a transformer near that location. With the replacement of the old bulbs in the runway lighting with LED bulbs, the runway lighting is greatly improved (thankyou Walt). Garnet says there is a voltage loss problem in the lighting that is a problem due to a poor connection somewhere and needs to be addressed.
Diesel Fuel Station: It was suggested that we look into either a diesel fuel wagon or a tank station located on site. Should a wagon be preferred – Floyd Sauerhage has a pump & battery to donate, John Kearney has a trailer to donate. We would need a tank. Chris Walker suggested we look into an overhead gravity flow tank station. We may be able to file as an AG user and get tax free fuel. Chris will look into this possibility and report at the March 2019 meeting.
Equipment Storage Area: The new AE equipment storage area is located around the trash dumpster area and needs fencing and a gate installed. Terry Thayer volunteered to take the fencing on and Mark Webster will construct the gate. Once complete the equipment shed and tractor will be moved from the current location behind the Kearney property.
Properties West of CR4117: In light of recent property transactions west of AE across CR4117, there have arisen many questions/issues concerning the future development of that property and the tenants of those properties’ rights regarding use of amenities at POAAE. To date there are many different interpretations, assumptions, and understandings of those legal rights. Mark & Sherry Webster have volunteered to research the issues and legal documents defining just what they are and what they are not. They will report back to the membership their findings at the March 2019 meeting. Should there be any legal issues to resolve, the membership will need to decide – by vote – whether the POA desires to pursue litigation or not.
With no further business to discuss, Joe Robberson moved to adjourn the meeting, Garnet McClure second the motion.
Meeting adjourned- 4:15pm
Respectfully Submitted,
Joe Robberson
MINUTES OF MEETING - NOVEMBER 17, 2018
The property owners of Aero Estates, Inc. met Saturday, November 17, 2018. 2:00PM In the Hangar of Bo and Gayla Leary, 11722 Pilot Ln at Aero Estates Airpark.
ATTENDANCE: 35 Lot Owners & Spouses attended. Those in attendance were: Lorne & Hali Cleveland, Jim Hoeffler, Richard Wasik, Chris & Denise Walker, Scott & Jeanette Wilke, Will & Jerry Hinkie, Salena Buster, Mark & Sherry Webster, Joy Meadows, Pat Rhoads, Bill & Carrie Barton, Terry & Jeanne Thayer, Brenda Pulis, Jeff Bowen, Bo Leary, John & Jean Kearney, Walt & Sue Eastland, Pat & Karin Conroy, Bart Robinette, Tom Boudreau, and Garnet McClure(president), Joe Robberson(secretary), Gayla Leary(treasure), Floyd Sauerhage(MAL).
The meeting was called to order at 2:20 PM by Garnet McClure. He thanked everyone for coming. Minutes from the 11-2017 meeting were emailed to all members two weeks prior to the meeting. Members present were asked if they read the minutes and thought anything different happened, other than what was recorded. There were no comments A motion was made by Chris Walker to accept the 11-2017 minutes and second by Floyd Sauerhage.
TREASURERS REPORT: Gayla presented the Treasurers report. $ 48,891.00 Balance in the bank. Spent so far this year, $ 19,160.00. Amount not paid to date $ 0.00. (2019 budget attached)
2019 Budget: Garnet proposed keeping with the same basic budget of 2018 (less the mailbox item). John Kearney moved we stay with the 2018 budget and Lorne Cleveland second the motion followed by a majority hand showing indicating acceptance. Because we were able to provide the labor in house of the past years asphalt laying and had use of the LCH dump truck, 8-9000 dollars from last year’s budget remains to continue paving key roads. That coupled with the new budget – if approved – would go a long way towards completing the paving of perimeter/problematic roads. Glenn Mathis requested that we pay particular attention to the paving and pot hole repair of Wing Over Dr. up to at least the trash collection area. Roads planned for 2019 paving would be continuing east down Hammerhead Dr., Wing Over Dr, and Snap Roll Dr.
President Garnet reminded members regarding 2019 Budget items, that as a Group, this is a kind of steering Committee so to speak. We don’t have enough members present for a Quorum, so this meeting is to help the rest of the membership know what direction we are going and to aid in their decision whether to support the airpark maintenance budget as proposed.
OLD BUSINESS: A new mailbox unit was installed outside the gate at Hammerhead & CR4117. There are open boxes and anyone wanting to move to a new mail box from an old location or acquire a new box should contact the treasurer. Currently boxes are available at the Hammerhead location and the Tailslide Dr. gate location. You may move to one of these locations from the Wing Over location if you desire.
Paving: Volunteer paving was completed in the areas of Chandelle Ln (from Huey up to last year’s pavement), Tail Slide Dr. (from Chandelle to the gate), and Hammerhead Dr. from the gate just past Taxiway B.
Mowing: Continued on a volunteer basis and appears to be getting the job done. Whoever is a member may run the tractor, with instruction provided as required. If you use your own mower or tractor, on taxiway’s, the runway, or roadways, bring your gas or fuel receipts for reimbursement to Treasurer for reimbursement. Garnet suggested we continue to mow the grounds with volunteer mowing. Scott Wilkie requested we smooth over old asphalt pile areas in order to facilitate mowing them. There were no other comments regarding mowing.
NEW BUSINESS:
Officers: Garnet McClure-President by default, defacto President, volunteered for Vice –President previously and has taken on the President position since the last President resigned. Chris Walker has volunteered to be the new Vice President. Hali Cleveland has volunteered to be the new Treasurer replacing Gayla Leary who has chosen to resign. Denise Walker has volunteered to be the new Secretary replacing Joe Robberson who has chosen to resign. Floyd Sauerhage volunteered once again to be Member At Large. Gayla Leary volunteered to take up maintenance of the AE Website and Joe Robberson will continue to keep the AE map up to date. It was re-iterated that anyone is welcome to put his hat in the ring for any of these positions and are encouraged to do so. As of this writing these names will be placed on the ballot along with the budget for 2019 for all to vote on.
Austin Bank Notifications: Per State of Texas Regulations, the following information must be submitted to Austin Bank (Our current banking facility). Signee’s to be removed: Chris Walker (President), Garnet McClure (Vice President), Glenn Mathis (Secretary), and Gayla Leary (Treasurer). Signee’s to be added (1/1/2019): Garnet McClure (President), Chris Walker (Vice President), Denise Walker (Secretary), and Hali Cleveland (Treasurer), ACC Committee: currently Gary McCartan, Marc Robertson, Ken Kessler, and Walt Eastland. Will remain for 2019.
VASI on 027 Approach: Salena Buster asked about the status regarding installation of the system. We have the equipment ready to install. Chris Walker & Bart Robinette volunteered to take this project on. It will be installed on the South side of the runway near Jeff Bowen’s property and will be powered from a transformer near that location. With the replacement of the old bulbs in the runway lighting with LED bulbs, the runway lighting is greatly improved (thankyou Walt). Garnet says there is a voltage loss problem in the lighting that is a problem due to a poor connection somewhere and needs to be addressed.
Diesel Fuel Station: It was suggested that we look into either a diesel fuel wagon or a tank station located on site. Should a wagon be preferred – Floyd Sauerhage has a pump & battery to donate, John Kearney has a trailer to donate. We would need a tank. Chris Walker suggested we look into an overhead gravity flow tank station. We may be able to file as an AG user and get tax free fuel. Chris will look into this possibility and report at the March 2019 meeting.
Equipment Storage Area: The new AE equipment storage area is located around the trash dumpster area and needs fencing and a gate installed. Terry Thayer volunteered to take the fencing on and Mark Webster will construct the gate. Once complete the equipment shed and tractor will be moved from the current location behind the Kearney property.
Properties West of CR4117: In light of recent property transactions west of AE across CR4117, there have arisen many questions/issues concerning the future development of that property and the tenants of those properties’ rights regarding use of amenities at POAAE. To date there are many different interpretations, assumptions, and understandings of those legal rights. Mark & Sherry Webster have volunteered to research the issues and legal documents defining just what they are and what they are not. They will report back to the membership their findings at the March 2019 meeting. Should there be any legal issues to resolve, the membership will need to decide – by vote – whether the POA desires to pursue litigation or not.
With no further business to discuss, Joe Robberson moved to adjourn the meeting, Garnet McClure second the motion.
Meeting adjourned- 4:15pm
Respectfully Submitted,
Joe Robberson
NOVEMBER 18, 2017
PROPERTY OWNERS ASSOCIATION OF AERO ESTATES, INC. (POAAE)
MINUTES OF MEETING - NOVEMBER 18, 2017
The property owners of Aero Estates, Inc. met Saturday, November 18, 2017. 3:00PM In the Hangar of Bo and Gayla Leary, 11722 Pilot Ln at Aero Estates Airpark. Voting Member List attached.
ATTENDANCE : 32 Lot Owners ,Spouses & guests (18). Garnet McClure( acting-President) & Melinda McClure, Russ Bagley( Secretary-fill in), Gayla Leary(Treasurer) & Bo Leary, Floyd Sauerhage(Member at Large). Carrie Barton, Tom & Marcie Booth, Tommy Boudreau, Jeff Bowen, Bonnie Burgett, Gary Buster & guest Selena, Lorne & Hali Cleveland, Pat & Karin Conroy, Linda Denis, Wood Fair, Greg Haley, Will & Jerry Hinkie, Jim Hoeffler, John & Jean Kearney, Ken Kessler, Keith & Esther LaRowe, Glenn & Gwen Mathis, Gary & Beth McCartan, Randy & Martina Mungai, Brenda Pulis and (son) Christopher Pulis, Pat & Joy Rhoads, Joe Robberson, Ken & Sharlene Stapleton, Carl Strange & Karen Riley, Terry & Jeanne Thayer, Lucas & Diane Wagenaar, Mark Webster, Scott Wilke.
The meeting was called to order at 3:19 PM by Garnet McClure. He thanked everyone for coming and welcomed new members. Minutes from last meeting (see attached) . Members present at the last meeting, were asked if thought anything different happened, than recorded in them? Followed by a Motion to approve by Gayla Leary, and seconded by Member.
TREASURERS REPORT: Gayla presented the Treasurers report. $ 42,820.20 Balance in the bank. Budget from last year (attached). Spent so far this year, $ 6,214.06. Remaining not spent , $ 16,945.94. Past two years, volunteers have kept expenses down.
2017 Budget(see attached ) -Garnet - Same items on Budget for next year(with exception the Dumpster). Two big items – Road (recycled) Asphalt and the dumpster site (yet to be spent).Dumpster site Budget item from last year- $4,000. Seeking volunteers to take on this fencing project. This year the Taxes and Neches line $ 44.70 paid, taxes bill yet to be paid . Dick Wasik has volunteered to spread the road material, ( will save 30% which was the cost on last load) ,will use either POA tractor or rented tractor , should account for a lot more road material to be available.
Road maintenance to be done prior to the application. Increase in the Budget 5-10% to accommodate the extra cost. Fix WingOver, Chandelle, and in front of Lots 1-4, and road where it washes out on Hammerhead under gate,(Oregon concrete added to mix) and place one or two culverts and fix where road is washed away in the dip on the road.(Member with small backhoe volunteered to assist). Garnet suggested getting it done all at once, or budgeting to be done in two times, whatever is cost effective, depending on bids, with using the year allowance for next year, in this year’s spending.
Mowing, to continue on a volunteer basis, whoever is a member may run the tractor, with instruction provided as required. If use your own mower or tractor, on Taxiways , Runway , roadways , bring your gas or fuel receipts for reimbursement to Treasurer Gayla. Port-a- potty, budgeted $500 spent $87.42. (Were never billed for it). Gate on Tailslide Dr has prevented outside traffic from abusing its use. Fertilizer- remain $1,000 in the Budget. Russ Bagley,explained- fertilized this spring, put on Lime , were waiting for three hard rains ,now way past the time that it’s beneficial to fertilize. This spring, plan to bring in the Lime, probably March time frame. re-lime, wait for our three rains, fertilize, then go on through our cycle, at the end of the year, to do one more Liming, and another fertilizing.
OLD BUSINESS:
Improvements to the park, took care of erosion on Tailspin. Culvert over on Tailspin Trail (Tommy Boudreau paid for culvert on his lot front approach), dug the ditch , includes the east west side of Tailspin. (Dick Wasik took care of this) . Had to Drain water across the Runway, was at expense of Pat Conroy, to direct water away from his Lot. We hope to do the same thing with the future projects.
NEW BUSINESS:
Need Volunteers! GARNET-President by default, defacto President, volunteered for Vice –President and has taken on President position since last President leaving. Gayla volunteered to remain Treasurer. Secretary-volunteer Joe Robberson. Member at Large- Floyd Sauerhage volunteered again, also Gary Buster and Don Shipley have volunteered for MAL. Ballot will carry these three names to choose one from. Member asked if President and Vice president, are still open Board positions. Garnet: The Vice Presidents still open. Presidents still open, whatever you want, kinda of grope along here and do our thing, so far as I gather, around the Park, I don’t hear any complaints. So, I mean, if you, if you just want to see me out,(only wife raised hand). (laughter).
MAILBOXES : Ken Kessler - Purchaser of two of the three present, (13 slots in each), all are claimed. His cost was $ 1278 (each). Each Lot Owner paid a portion of its cost, at purchase of their Box. Pat Conroy made motion to add to Budget and member seconded. New Mailbox -$ 1300.To be added to Budget. Members will contribute portion as purchase a box. Location discussed with several options: 4117 county road by Hammerhead gate, along Snap Roll Drive past entrance sign, Or by current boxes by either location on WingOver Drive. Location to be decided by best available and viable option, also discussion with Mail carrier. Street Sign for Kitty Hawk- Will be provided as all other streets are marked, so will Kitty Hawk. Float Plane Dock (rotting away). Money is in the Budget for that Maintenance. Scott Wilke volunteered to head up that repair, widen dock area, and add more floats to stabilize.
Garnet reminded members- 2018 Budget items.-as a Group, this is a kind of steering Committee, we don’t have enough for the Quorum , so this meeting is to help the rest of the membership know what direction we are going in, to aid in their decision to support the airpark maintenance, on the coming Budget.
ACC Committee: currently 3 people, no stipulation of number but felt would be better with 4. Walt Eastland stepped up to volunteer. ACC Committee- Gary McCartan, Marc Robertson, Ken Kessler, and Walt Eastland.
PlaceHolder: Vassi on 027 approach. Got the box, got the legs .Jeff Bowen volunteered to have it placed next to his Lot. Power supply maxed out, need a possible change to LED bulbs on Runway lights, to reduce power load.
Will Consult with our electrical Engineer’s and Figure out how that can be done. Anything Else?
Meeting adjourned- 3:50 PM
Respectfully Submitted,
Joe Robberson
MINUTES OF MEETING - NOVEMBER 18, 2017
The property owners of Aero Estates, Inc. met Saturday, November 18, 2017. 3:00PM In the Hangar of Bo and Gayla Leary, 11722 Pilot Ln at Aero Estates Airpark. Voting Member List attached.
ATTENDANCE : 32 Lot Owners ,Spouses & guests (18). Garnet McClure( acting-President) & Melinda McClure, Russ Bagley( Secretary-fill in), Gayla Leary(Treasurer) & Bo Leary, Floyd Sauerhage(Member at Large). Carrie Barton, Tom & Marcie Booth, Tommy Boudreau, Jeff Bowen, Bonnie Burgett, Gary Buster & guest Selena, Lorne & Hali Cleveland, Pat & Karin Conroy, Linda Denis, Wood Fair, Greg Haley, Will & Jerry Hinkie, Jim Hoeffler, John & Jean Kearney, Ken Kessler, Keith & Esther LaRowe, Glenn & Gwen Mathis, Gary & Beth McCartan, Randy & Martina Mungai, Brenda Pulis and (son) Christopher Pulis, Pat & Joy Rhoads, Joe Robberson, Ken & Sharlene Stapleton, Carl Strange & Karen Riley, Terry & Jeanne Thayer, Lucas & Diane Wagenaar, Mark Webster, Scott Wilke.
The meeting was called to order at 3:19 PM by Garnet McClure. He thanked everyone for coming and welcomed new members. Minutes from last meeting (see attached) . Members present at the last meeting, were asked if thought anything different happened, than recorded in them? Followed by a Motion to approve by Gayla Leary, and seconded by Member.
TREASURERS REPORT: Gayla presented the Treasurers report. $ 42,820.20 Balance in the bank. Budget from last year (attached). Spent so far this year, $ 6,214.06. Remaining not spent , $ 16,945.94. Past two years, volunteers have kept expenses down.
2017 Budget(see attached ) -Garnet - Same items on Budget for next year(with exception the Dumpster). Two big items – Road (recycled) Asphalt and the dumpster site (yet to be spent).Dumpster site Budget item from last year- $4,000. Seeking volunteers to take on this fencing project. This year the Taxes and Neches line $ 44.70 paid, taxes bill yet to be paid . Dick Wasik has volunteered to spread the road material, ( will save 30% which was the cost on last load) ,will use either POA tractor or rented tractor , should account for a lot more road material to be available.
Road maintenance to be done prior to the application. Increase in the Budget 5-10% to accommodate the extra cost. Fix WingOver, Chandelle, and in front of Lots 1-4, and road where it washes out on Hammerhead under gate,(Oregon concrete added to mix) and place one or two culverts and fix where road is washed away in the dip on the road.(Member with small backhoe volunteered to assist). Garnet suggested getting it done all at once, or budgeting to be done in two times, whatever is cost effective, depending on bids, with using the year allowance for next year, in this year’s spending.
Mowing, to continue on a volunteer basis, whoever is a member may run the tractor, with instruction provided as required. If use your own mower or tractor, on Taxiways , Runway , roadways , bring your gas or fuel receipts for reimbursement to Treasurer Gayla. Port-a- potty, budgeted $500 spent $87.42. (Were never billed for it). Gate on Tailslide Dr has prevented outside traffic from abusing its use. Fertilizer- remain $1,000 in the Budget. Russ Bagley,explained- fertilized this spring, put on Lime , were waiting for three hard rains ,now way past the time that it’s beneficial to fertilize. This spring, plan to bring in the Lime, probably March time frame. re-lime, wait for our three rains, fertilize, then go on through our cycle, at the end of the year, to do one more Liming, and another fertilizing.
OLD BUSINESS:
Improvements to the park, took care of erosion on Tailspin. Culvert over on Tailspin Trail (Tommy Boudreau paid for culvert on his lot front approach), dug the ditch , includes the east west side of Tailspin. (Dick Wasik took care of this) . Had to Drain water across the Runway, was at expense of Pat Conroy, to direct water away from his Lot. We hope to do the same thing with the future projects.
NEW BUSINESS:
Need Volunteers! GARNET-President by default, defacto President, volunteered for Vice –President and has taken on President position since last President leaving. Gayla volunteered to remain Treasurer. Secretary-volunteer Joe Robberson. Member at Large- Floyd Sauerhage volunteered again, also Gary Buster and Don Shipley have volunteered for MAL. Ballot will carry these three names to choose one from. Member asked if President and Vice president, are still open Board positions. Garnet: The Vice Presidents still open. Presidents still open, whatever you want, kinda of grope along here and do our thing, so far as I gather, around the Park, I don’t hear any complaints. So, I mean, if you, if you just want to see me out,(only wife raised hand). (laughter).
MAILBOXES : Ken Kessler - Purchaser of two of the three present, (13 slots in each), all are claimed. His cost was $ 1278 (each). Each Lot Owner paid a portion of its cost, at purchase of their Box. Pat Conroy made motion to add to Budget and member seconded. New Mailbox -$ 1300.To be added to Budget. Members will contribute portion as purchase a box. Location discussed with several options: 4117 county road by Hammerhead gate, along Snap Roll Drive past entrance sign, Or by current boxes by either location on WingOver Drive. Location to be decided by best available and viable option, also discussion with Mail carrier. Street Sign for Kitty Hawk- Will be provided as all other streets are marked, so will Kitty Hawk. Float Plane Dock (rotting away). Money is in the Budget for that Maintenance. Scott Wilke volunteered to head up that repair, widen dock area, and add more floats to stabilize.
Garnet reminded members- 2018 Budget items.-as a Group, this is a kind of steering Committee, we don’t have enough for the Quorum , so this meeting is to help the rest of the membership know what direction we are going in, to aid in their decision to support the airpark maintenance, on the coming Budget.
ACC Committee: currently 3 people, no stipulation of number but felt would be better with 4. Walt Eastland stepped up to volunteer. ACC Committee- Gary McCartan, Marc Robertson, Ken Kessler, and Walt Eastland.
PlaceHolder: Vassi on 027 approach. Got the box, got the legs .Jeff Bowen volunteered to have it placed next to his Lot. Power supply maxed out, need a possible change to LED bulbs on Runway lights, to reduce power load.
Will Consult with our electrical Engineer’s and Figure out how that can be done. Anything Else?
Meeting adjourned- 3:50 PM
Respectfully Submitted,
Joe Robberson
November 19, 2016
Aero Estates Airpark - Berryville, TX, Members meeting at Bo & Gayla Leary's Hanger - Lot 27
Meeting came to order at 3:10pm
Officers present:
Garnet McClure - Vice President
Glenn Mathis- Secretary
Gayla Leary - Treasurer
Members present:
Glenn and Gwen Mathis Lot 47, Bo and Gayla Leary Lot 27, Garnet and Melinda McClure Lot 29, Wood Fair Lots 69 & 71, Gary Buster Lot 48, Joe Fink Lot 23, Jeff Bowen Lots 105 & 106, Linda Denis Lots 126 & 127, Will Hinkie Lots 12 & 13, Greg and Hunter Haley Lots 152 & 153, Floyd and Jean Sauerhage Lots 19 & 20, Pat Rhodes Lots 65 & 66, Jean Kearney Lot 89 & 90
Garnet McClure called the meeting to order at 3:10pm and welcomed Berryville Mayor Ron Hewlett.
Minutes from March 19, 2016 meeting were read and approved with Gayla Leary making the first motion and Pat Rhoads second. All members present agreed.
Gayla Leary went over the budget spending for 2016. The majority of the unexpected expenses were for the new gate on Tailslide Drive.
Ron Hewlett discussed the Berryville Beautification Initiative they are progressing with, which includes:
Ron also went over the Lake Palestine water to Dallas project, which could impact our lake levels by up to 3 feet. He noted that at the present time it is not in their 10 year plan so it won't impact us till at least 2035 if then. The website for this project is: http://www.trwd.com/water-supply/ipl/about-the-ipl/
Old Business:
The culvert on Wingover and Lot #49 was completed and flooding issues have been resolved at this time.
Dumpster location, fence and gate were completed under budget
Recycled asphalt was applied per budgeted amount and ended up covering more than was expected.
Continued disruption of members by non-members at the lake front and the roads leading to it necessitated the installation of a fence and gate at Tailslide Drive. Traffic and disruptions have been greatly reduced post project. The project was made a success by the efforts of members who performed the labor during the summer heat, Andrew Dale who put the fence up on his lot and Lonnie Menard who hung the gate opener at his cost. Great job by all!
New Business:
The sign at the front gate on County Road was redone by Scott and Jeanette Wilke. Great job!
Discussion on volunteers for the 2017 Board - no volunteers have come forward at this time.
A dues increase was discussed after which Will Hinke made the motion for yearly dues to be $300 with $150 to be due by January and $150 to be due by June with a second for the motion by Pat Rhoads.
Open Floor Comments:
Wood Fair made some proposals to be considered for a vote:
In addition to the normal budgeted items the following items were discussed to be added to the 2017 budget that will be put up for a vote:
Deer on the runway was discussed
Meeting adjourned at 5:11pm with a motion by Jim Hoeffler and Will Hinkie 2nd
Meeting came to order at 3:10pm
Officers present:
Garnet McClure - Vice President
Glenn Mathis- Secretary
Gayla Leary - Treasurer
Members present:
Glenn and Gwen Mathis Lot 47, Bo and Gayla Leary Lot 27, Garnet and Melinda McClure Lot 29, Wood Fair Lots 69 & 71, Gary Buster Lot 48, Joe Fink Lot 23, Jeff Bowen Lots 105 & 106, Linda Denis Lots 126 & 127, Will Hinkie Lots 12 & 13, Greg and Hunter Haley Lots 152 & 153, Floyd and Jean Sauerhage Lots 19 & 20, Pat Rhodes Lots 65 & 66, Jean Kearney Lot 89 & 90
Garnet McClure called the meeting to order at 3:10pm and welcomed Berryville Mayor Ron Hewlett.
Minutes from March 19, 2016 meeting were read and approved with Gayla Leary making the first motion and Pat Rhoads second. All members present agreed.
Gayla Leary went over the budget spending for 2016. The majority of the unexpected expenses were for the new gate on Tailslide Drive.
Ron Hewlett discussed the Berryville Beautification Initiative they are progressing with, which includes:
- Clean up of City Hall
- Clean up of right of ways
- Addressing the issue of loose dogs
Ron also went over the Lake Palestine water to Dallas project, which could impact our lake levels by up to 3 feet. He noted that at the present time it is not in their 10 year plan so it won't impact us till at least 2035 if then. The website for this project is: http://www.trwd.com/water-supply/ipl/about-the-ipl/
Old Business:
The culvert on Wingover and Lot #49 was completed and flooding issues have been resolved at this time.
Dumpster location, fence and gate were completed under budget
Recycled asphalt was applied per budgeted amount and ended up covering more than was expected.
Continued disruption of members by non-members at the lake front and the roads leading to it necessitated the installation of a fence and gate at Tailslide Drive. Traffic and disruptions have been greatly reduced post project. The project was made a success by the efforts of members who performed the labor during the summer heat, Andrew Dale who put the fence up on his lot and Lonnie Menard who hung the gate opener at his cost. Great job by all!
New Business:
The sign at the front gate on County Road was redone by Scott and Jeanette Wilke. Great job!
Discussion on volunteers for the 2017 Board - no volunteers have come forward at this time.
A dues increase was discussed after which Will Hinke made the motion for yearly dues to be $300 with $150 to be due by January and $150 to be due by June with a second for the motion by Pat Rhoads.
Open Floor Comments:
Wood Fair made some proposals to be considered for a vote:
- Change from a Member run organization to a Board run organization
- Change percentage to pass budget vote requirements to 50% +1
- Change bylaws from one vote per member to one vote per lot owned
In addition to the normal budgeted items the following items were discussed to be added to the 2017 budget that will be put up for a vote:
- $9,000 for road improvements
- $1,000 for dock area repairs
- $2,000 for roads and culverts
- $4,000 for dumpster area improvement (fencing and equipment storage)
Deer on the runway was discussed
Meeting adjourned at 5:11pm with a motion by Jim Hoeffler and Will Hinkie 2nd
MARCH 19, 2016
Aero Estates Airpark - Berryville, TX, Members meeting at Bo & Gayla Leary's Hanger - Lot 27
Meeting came to order at 3:10pm
Officers present:
Garnet McClure - Vice President
Glenn Mathis- Secretary
Gayla Leary - Treasurer
Beth McCartan - Member at Large
Members present:
Glenn and Gwen Mathis Lot 47, Bo and Gayla Leary Lot 27, Garnet and Melinda McClure Lot 29, Wood Fair Lots 69 & 71, Gary Buster Lot 48, Gary and Beth McCartan Lots 10 & 11, Gary and Nicki Haley Lot 22, Joe Fink Lot 23, Bonnie Burgett Lot 49, Jeff Bowen Lots 105 & 106, Mark Webster Lot 8, Linda Denis Lots 126 & 127, Will Hinkie Lots 12 & 13, Greg and Hunter Haley Lots 152 & 153, Pat Conroy Lots 159 & 160 , Floyd Sauerhage Lots 19 & 20, Pat Rhodes Lots 65 & 66, Judy Wasik Lot 37
President - Effective 2/29/2016 Chris Walker resigned as President of POAAE.
Garnet McClure called the meeting to order at 3:10pm and welcomed everyone.
Minutes from April 24, 2015 meeting were not read and approved with Mark Webster making the first motion and Melinda McClure second.
Gayla Leary went over the budget.
Glenn Mathis discussed recent record rainfall and drainage issues around the airpark were discussed. It was noted that the entire block between runway and Wingover - Barrel Roll to Tail Spin all drains to the corner of Barrel Roll and Wingover. To help alleviate some of the flooding/wash over an additional culvert will be placed just west of Bonnies driveway, which will dump to County Road if the budget is approved. The ditch just west of the mailbox on Wingover needs some attention to keep water from washing over road. Some work needs to be done at the gate on Hammerhead to keep our road material from washing out on County Road
Floyd suggested that our drainage issues could be greatly helped by members ensuring that leaves and trash are cleaned from their ditches and culverts. Per member suggestion the culvert at Tommy's drive was checked for blockage and none was found.
Will Hinkie gave an in depth report on the Dumpster Committee's findings and recommendations. He noted that in all likely hood the final bids and the costs to complete this project should be much less than the place holder put in the current budget that is out for a vote. Savings will also be generated by member volunteerism. Floyd queried as to why the trash company doesn't collect the trash at each members address. It was noted that our roads would not handle the additional heavy truck traffic.
Gary McCartan spoke about the burn pile on LCH property. He is reestablishing it and would like a few things to be followed to ensure it is a success. Please use the second drive past the dumpster to access it and if a tree trimming or landscape company does work for a member and needs to dump debris on the burn pile, please ensure that they don't dump the material on the taxiway.
Linda Denis asked that we take a look at the road and taxiway cable/rope barriers. They have degraded over time and are in need of repair. The materials previously bought for this task can be acquired from Mike Raichle per member input.
Open Floor Comments:
Linda Denis asked for clarification on the unexpected expenses line in the budget and mentioned the 10% contingency. Garnet explained that the contingency is in case a line item goes over it's budgeted allowance and can only be used for that purpose. The unexpected expenses line is for things that may come up that were not budgeted for but can benefit the membership if acted upon in a timely manner.
It was also noted that member volunteer efforts for last year and this year will save the association more than the two current projects will cost.
Meeting adjourned at 4:12pm with a motion by Will Hinkie and Nicki Haley 2nd
Meeting came to order at 3:10pm
Officers present:
Garnet McClure - Vice President
Glenn Mathis- Secretary
Gayla Leary - Treasurer
Beth McCartan - Member at Large
Members present:
Glenn and Gwen Mathis Lot 47, Bo and Gayla Leary Lot 27, Garnet and Melinda McClure Lot 29, Wood Fair Lots 69 & 71, Gary Buster Lot 48, Gary and Beth McCartan Lots 10 & 11, Gary and Nicki Haley Lot 22, Joe Fink Lot 23, Bonnie Burgett Lot 49, Jeff Bowen Lots 105 & 106, Mark Webster Lot 8, Linda Denis Lots 126 & 127, Will Hinkie Lots 12 & 13, Greg and Hunter Haley Lots 152 & 153, Pat Conroy Lots 159 & 160 , Floyd Sauerhage Lots 19 & 20, Pat Rhodes Lots 65 & 66, Judy Wasik Lot 37
President - Effective 2/29/2016 Chris Walker resigned as President of POAAE.
Garnet McClure called the meeting to order at 3:10pm and welcomed everyone.
Minutes from April 24, 2015 meeting were not read and approved with Mark Webster making the first motion and Melinda McClure second.
Gayla Leary went over the budget.
Glenn Mathis discussed recent record rainfall and drainage issues around the airpark were discussed. It was noted that the entire block between runway and Wingover - Barrel Roll to Tail Spin all drains to the corner of Barrel Roll and Wingover. To help alleviate some of the flooding/wash over an additional culvert will be placed just west of Bonnies driveway, which will dump to County Road if the budget is approved. The ditch just west of the mailbox on Wingover needs some attention to keep water from washing over road. Some work needs to be done at the gate on Hammerhead to keep our road material from washing out on County Road
Floyd suggested that our drainage issues could be greatly helped by members ensuring that leaves and trash are cleaned from their ditches and culverts. Per member suggestion the culvert at Tommy's drive was checked for blockage and none was found.
Will Hinkie gave an in depth report on the Dumpster Committee's findings and recommendations. He noted that in all likely hood the final bids and the costs to complete this project should be much less than the place holder put in the current budget that is out for a vote. Savings will also be generated by member volunteerism. Floyd queried as to why the trash company doesn't collect the trash at each members address. It was noted that our roads would not handle the additional heavy truck traffic.
Gary McCartan spoke about the burn pile on LCH property. He is reestablishing it and would like a few things to be followed to ensure it is a success. Please use the second drive past the dumpster to access it and if a tree trimming or landscape company does work for a member and needs to dump debris on the burn pile, please ensure that they don't dump the material on the taxiway.
Linda Denis asked that we take a look at the road and taxiway cable/rope barriers. They have degraded over time and are in need of repair. The materials previously bought for this task can be acquired from Mike Raichle per member input.
Open Floor Comments:
Linda Denis asked for clarification on the unexpected expenses line in the budget and mentioned the 10% contingency. Garnet explained that the contingency is in case a line item goes over it's budgeted allowance and can only be used for that purpose. The unexpected expenses line is for things that may come up that were not budgeted for but can benefit the membership if acted upon in a timely manner.
It was also noted that member volunteer efforts for last year and this year will save the association more than the two current projects will cost.
Meeting adjourned at 4:12pm with a motion by Will Hinkie and Nicki Haley 2nd
November 21, 2015
Aero Estates Airpark - Berryville, TX, Members meeting at Bo & Gayla Leary's Hanger - Lot 27
Meeting came to order at 3:17pm
Officers present:
Chris Walker - President
Garnet McClure - Vice President
Glenn Mathis- Secretary
Gayla Leary - Treasurer
Members present:
Glenn and Gwen Mathis Lot 47, Bo and Gayla Leary Lot 27, Garnet and Melinda McClure Lot 29, Wood Fair Lots 69 & 71, Gary Buster Lot 48, Jeff Bowen Lots 105 & 106, Mark Webster Lot 8, Jim Hoeffler Lots 123, 124, 125 & 126, Will and Jerry Hinkie Lots 12 & 13, Chris Walker Lots 14, 15 & 16, Bonnie Burgett Lot 49, Joe Fink Lot 23, Linda Denis Lots 127 & 128, Hunter Haley Lots 153 & 154, Scott Wilke Lots 67 & 68, Keith and Esther Larowe Lot 94, John an Kearny Lots 89 & 90
Minutes from April 24, 2015 meeting were not read and approved with Garnett McClure making the first motion and John Kearny second.
Group discussed happenings over the last year including Dottie's house being sold to Joe Robberson and The Walker family's new property they acquired.
Gayla went over the budget and reported that out of $11,889.00 budgeted we only spent $4,706.58 so far this year. Great job by everyone who helped with the mowing this year!
Group discussion on a need for dues increase versus members contributing on mowing for adequate budget to conduct airpark operations.
In depth discussion on road issues and the numerous attempts (Thank You Russ!) to get the road work done. Contractor never showed up to do the work and several members recounted their inability to find contractors to get work done in the area. The possibility of acquiring the equipment and doing the work of maintaining the grounds ourselves was discussed but the equipment would need a place to be stored securely. Discussion also included that a modest 30% increase in dues would allow us an additional $18,000 per year to build up our funds to address our numerous road issues.
Will Hinkie, Keith Larowe and Mark Webster volunteered to research ideas for the dumpster area to make it functional and secure. The trash company will be involved in order to ensure our needs our met.
During the discussion it was mentioned that lot 18 could be used for our equipment shed, but Garnett suggested we research clearance for helicopter rotors before going that route. Mayor of Berryville was very pleased that EMS was able to use out helipad recently.
Jim Hoeffler volunteered to research pricing and options to begin using reclaimed asphalt on our roads instead gravel.
Gayla Leary suggested we make up a calendar for the volunteer mowing next year. This will ensure that it is spread evenly amongst our members instead of having the bulk of it put on one or two members. Also if you use the POA tractor for mowing please leave it full of fuel for the next member to use.
John Kearny offered his new DA mower for us to use on the weed eating along county road. This machine will make this task much easier. Thanks John!
It's that time of year again! If you are interested in serving on the 2016 POAAE board please get your name and position you want to run for to Glenn Mathis and I will get your name and bio (if you include one) put up on the web site.
Positions open for 2016 are:
President
Vice President
Treasurer
Secretary
Member at Large
2 - ACC Committee
Meeting adjourned at 4:27pm with a motion by Chris walker and Jim Hoeffler 2nd
Meeting came to order at 3:17pm
Officers present:
Chris Walker - President
Garnet McClure - Vice President
Glenn Mathis- Secretary
Gayla Leary - Treasurer
Members present:
Glenn and Gwen Mathis Lot 47, Bo and Gayla Leary Lot 27, Garnet and Melinda McClure Lot 29, Wood Fair Lots 69 & 71, Gary Buster Lot 48, Jeff Bowen Lots 105 & 106, Mark Webster Lot 8, Jim Hoeffler Lots 123, 124, 125 & 126, Will and Jerry Hinkie Lots 12 & 13, Chris Walker Lots 14, 15 & 16, Bonnie Burgett Lot 49, Joe Fink Lot 23, Linda Denis Lots 127 & 128, Hunter Haley Lots 153 & 154, Scott Wilke Lots 67 & 68, Keith and Esther Larowe Lot 94, John an Kearny Lots 89 & 90
Minutes from April 24, 2015 meeting were not read and approved with Garnett McClure making the first motion and John Kearny second.
Group discussed happenings over the last year including Dottie's house being sold to Joe Robberson and The Walker family's new property they acquired.
Gayla went over the budget and reported that out of $11,889.00 budgeted we only spent $4,706.58 so far this year. Great job by everyone who helped with the mowing this year!
Group discussion on a need for dues increase versus members contributing on mowing for adequate budget to conduct airpark operations.
In depth discussion on road issues and the numerous attempts (Thank You Russ!) to get the road work done. Contractor never showed up to do the work and several members recounted their inability to find contractors to get work done in the area. The possibility of acquiring the equipment and doing the work of maintaining the grounds ourselves was discussed but the equipment would need a place to be stored securely. Discussion also included that a modest 30% increase in dues would allow us an additional $18,000 per year to build up our funds to address our numerous road issues.
Will Hinkie, Keith Larowe and Mark Webster volunteered to research ideas for the dumpster area to make it functional and secure. The trash company will be involved in order to ensure our needs our met.
During the discussion it was mentioned that lot 18 could be used for our equipment shed, but Garnett suggested we research clearance for helicopter rotors before going that route. Mayor of Berryville was very pleased that EMS was able to use out helipad recently.
Jim Hoeffler volunteered to research pricing and options to begin using reclaimed asphalt on our roads instead gravel.
Gayla Leary suggested we make up a calendar for the volunteer mowing next year. This will ensure that it is spread evenly amongst our members instead of having the bulk of it put on one or two members. Also if you use the POA tractor for mowing please leave it full of fuel for the next member to use.
John Kearny offered his new DA mower for us to use on the weed eating along county road. This machine will make this task much easier. Thanks John!
It's that time of year again! If you are interested in serving on the 2016 POAAE board please get your name and position you want to run for to Glenn Mathis and I will get your name and bio (if you include one) put up on the web site.
Positions open for 2016 are:
President
Vice President
Treasurer
Secretary
Member at Large
2 - ACC Committee
Meeting adjourned at 4:27pm with a motion by Chris walker and Jim Hoeffler 2nd
April 24, 2015
Aero Estates Airpark - Berryville, TX, Members meeting at City of Berryville
Meeting came to order at 3:09pm
Officers present:
Chris Walker - President
Garnet McClure - Vice President
Glenn Mathis- Secretary
Gayla Leary - Treasurer
Beth McCartan - Member at Large
Members present:
Gary and Beth McArtan Lots 10 & 11, Glenn and Gwen Mathis Lot 47, Gayla Leary Lot 27, Garnet and Melinda McClure Lot 29, Roula Priebus Lots 34, 35 & 36, Wood Fair Lots 69 & 71, Gary Buster Lot 48, Jeff Bowen Lots 105 & 106, Russ Bagley Lots 103 & 104, Mark Webster Lot 9, Floyd Sauerhage Lots 19, 20 & 21, Jim Hoeffler Lots 123, 124, 125 & 126, Will and Jerry Hinkie Lots 12 & 13, Thomas Boudreau Lot 24, Bennett Spencer Lot 32, Chris and Denise Walker Lots 14, 15 & 16, Bonnie Burgett Lot 49, Terry Thayer Lot 62, Nicki Haley Lot 22
Minutes from January 17, 2015 meeting were not read and approved with Will Hinkie making the first motion and Gary McCartan second. Chris Walker went over the new website and announced that the dumpster property has closed and it now belongs to the POA. Runway cones have been donated by the McCartan's for greater safety partitions at the runway.
The recent heavy rains caused damage to our roads, especially at Wingover and Barrel Roll. Repairs to this area were discussed, which included new culvert on the west corner of the intersection of Barrel Roll and Wingover and a new culvert on the east corner. A ditch will need to be dug on the east side of Barrel Roll and the above improvements will remove the washout issues were having at this intersection by routing all the water under Wingover instead of over it. Estimates for this work are between $3K and $4K dollars but at this time budget constraints will not allow us to repair the road without some changes to our budget as it is currently setup.
A two step process was discussed by the members present:
1. Cut fertilizer budget from runway and taxiways to runway only
2. Members have volunteered to mow this year to save monies on this expense
Take monies saved on the above and use them to repair the road(s) for this year. Members are encouraged to comment on the above. All present at the meeting were in agreement that this should be done.
Operating budget was discussed in detail and it was agreed on by all present that our current funds are not sufficient to manage the airpark in a way that benefits the members and their investment at AE. Especially issues that come up such as the road damage we experienced. Long term solution would be a dues increase (that would be voted on) of $100 per year (that's $8.33 per month) to $250 per year and keeping the second lot free as it is now. A few members present suggested a higher increase. The increased budget will allow for issues that come up and long term improvement projects. Of note was that we have never had a dues increase in the history of AE. Inflation and airpark growth has increased our budgetary requirements. Will Hinkie suggested that dues should be paid by February 1 or contact the Board to arrange monthly payments. Our options for dealing with members who are not paying their dues was discussed and are being pursued. Funding from outside sources was discussed such as grants from the FAA, county etc. but since we are a private airpark these options aren't viable.
Will Hinkie made the motion that we defer the funds to repair the roads with Jeff Bowen 2nd.
Members present discussed the need to change our dedicatory instruments to meet the 2012 statute changes were discussed and the revised documents will be posted on the website for member review with a vote to follow. The new statutes require 67% majority approval to make the changes.
Mark Webster commented on how we should be able to view or access the members list and Bonnie Burgett suggested we put on the website to contact the secretary for the current list. Per Texas Law we are required to supply a list of members to the membership.
Taxiway Hotel was discussed and due to the recent heavy rains the ground water levels are high, causing the area to remain too wet to repair until it dries up.
Bonnie Burgett ask that the membership abide by and use only our platted entrances to the airpark.
Meeting adjourned at 4:37pm with a motion by Gary McCartan and Floyd Sauerhage 2nd
Meeting came to order at 3:09pm
Officers present:
Chris Walker - President
Garnet McClure - Vice President
Glenn Mathis- Secretary
Gayla Leary - Treasurer
Beth McCartan - Member at Large
Members present:
Gary and Beth McArtan Lots 10 & 11, Glenn and Gwen Mathis Lot 47, Gayla Leary Lot 27, Garnet and Melinda McClure Lot 29, Roula Priebus Lots 34, 35 & 36, Wood Fair Lots 69 & 71, Gary Buster Lot 48, Jeff Bowen Lots 105 & 106, Russ Bagley Lots 103 & 104, Mark Webster Lot 9, Floyd Sauerhage Lots 19, 20 & 21, Jim Hoeffler Lots 123, 124, 125 & 126, Will and Jerry Hinkie Lots 12 & 13, Thomas Boudreau Lot 24, Bennett Spencer Lot 32, Chris and Denise Walker Lots 14, 15 & 16, Bonnie Burgett Lot 49, Terry Thayer Lot 62, Nicki Haley Lot 22
Minutes from January 17, 2015 meeting were not read and approved with Will Hinkie making the first motion and Gary McCartan second. Chris Walker went over the new website and announced that the dumpster property has closed and it now belongs to the POA. Runway cones have been donated by the McCartan's for greater safety partitions at the runway.
The recent heavy rains caused damage to our roads, especially at Wingover and Barrel Roll. Repairs to this area were discussed, which included new culvert on the west corner of the intersection of Barrel Roll and Wingover and a new culvert on the east corner. A ditch will need to be dug on the east side of Barrel Roll and the above improvements will remove the washout issues were having at this intersection by routing all the water under Wingover instead of over it. Estimates for this work are between $3K and $4K dollars but at this time budget constraints will not allow us to repair the road without some changes to our budget as it is currently setup.
A two step process was discussed by the members present:
1. Cut fertilizer budget from runway and taxiways to runway only
2. Members have volunteered to mow this year to save monies on this expense
Take monies saved on the above and use them to repair the road(s) for this year. Members are encouraged to comment on the above. All present at the meeting were in agreement that this should be done.
Operating budget was discussed in detail and it was agreed on by all present that our current funds are not sufficient to manage the airpark in a way that benefits the members and their investment at AE. Especially issues that come up such as the road damage we experienced. Long term solution would be a dues increase (that would be voted on) of $100 per year (that's $8.33 per month) to $250 per year and keeping the second lot free as it is now. A few members present suggested a higher increase. The increased budget will allow for issues that come up and long term improvement projects. Of note was that we have never had a dues increase in the history of AE. Inflation and airpark growth has increased our budgetary requirements. Will Hinkie suggested that dues should be paid by February 1 or contact the Board to arrange monthly payments. Our options for dealing with members who are not paying their dues was discussed and are being pursued. Funding from outside sources was discussed such as grants from the FAA, county etc. but since we are a private airpark these options aren't viable.
Will Hinkie made the motion that we defer the funds to repair the roads with Jeff Bowen 2nd.
Members present discussed the need to change our dedicatory instruments to meet the 2012 statute changes were discussed and the revised documents will be posted on the website for member review with a vote to follow. The new statutes require 67% majority approval to make the changes.
Mark Webster commented on how we should be able to view or access the members list and Bonnie Burgett suggested we put on the website to contact the secretary for the current list. Per Texas Law we are required to supply a list of members to the membership.
Taxiway Hotel was discussed and due to the recent heavy rains the ground water levels are high, causing the area to remain too wet to repair until it dries up.
Bonnie Burgett ask that the membership abide by and use only our platted entrances to the airpark.
Meeting adjourned at 4:37pm with a motion by Gary McCartan and Floyd Sauerhage 2nd
January 17, 2015
Aero Estates Airpark - Berryville, TX, Members meeting at City of Berryville
Meeting came to order at 3:04pm
Officers present:
Melinda McClure - Vice President
Gayla Leary - Secretary
Kenneth Kessler - Treasurer
2015 officers present:
Chris Walker - President
Garnet McClure - Vice President
Glenn Mathis - Secretary
Gayla Leary - Treasurer
Beth McCartan - Member at Large
Members present:
Gary and Beth McArtan Lots 10 & 11, Glenn and Gwen Mathis Lot 47, Bo and Gayla Leary Lot 27, Garnet and Melinda McClure Lot 29,
Greg and Hunter Haley Lots 152 & 153, Richard and Roula Priebus Lots 34, 35 & 36,
Bonnie Burgett Lot 49, Wood Fair Lots 169 & 171, Gary Buster Lot 48, Joseph Fink Lot 23, Dean and Karmen Brister Lots 52 & 53, Jeff Bowen Lots 105 & 106, Russ Bagley Lots 103 & 104, Mark Webster Lot 9, Floyd Sauerhage Lots 19, 20 & 21, Jim Hoeffler Lots 124, 125 & 126, Lonnie Menard Lot 102, Linda Denis Lots 127 & 128, Will and Jerry Hinkie Lots 12 & 13, Ken Kessler Lot 45, Thomas Boudreau Lot 24, Richard Huff Lot 33, Bennett Spencer Lot 32, Chris Walker Lots 14, 15 & 16
Minutes from November 8, 2014 meeting were not read and approved with Glenn Mathis making the first motion and Chris walker second Ken Kessler went over and explained the treasurers report for 2014. Ken reported that there was $8,280 in unpaid dues year end 2014. Everyone in attendance thanked the 2014 POAAE Board and the 2015 POAAE Board was seated.
Chris Walker welcomed everyone and set the expectation - Be Nice! We will continue to use the electronic voting method and communication will be a key role for the 2015 board. The budget spreadsheet will be revamped so it can be easily understood by everyone. Chris thanked Ken for the excellent job he did as treasurer. Request to have the books from 2014 audited was made and Gabby Bagley was nominated by Russ Bagley. Quarterly meeting schedule was presented - 3rd Saturday was selected for April, July and October for the rest of 2015 with special meetings being called as needed. All required notifications will be made in a timely manner per Texas law for the quarterly and any special called meetings. Linda Denis will continue vetting our dedicatory instruments to ensure they meet Texas HOA laws. A good discussion was had on changing our dedicatory instruments to meet the law and it was noted that when this report is finalized it will be written in such a way that it will be easy to understand by all the membership. We will also get a competent real estate lawyer to review committee results prior to filing them.
Russ Bagley went over the grounds report for the budget. Will Hinkie suggested a 10% buffer be added to budget for contingency. Russ made a proposal for a line item called Park Maintenance to address preserving our docks. They are getting up in age and need some maintenance done to them on a regular basis to maintain their viability going forward. Russ also mentioned that this is the time of year for landscaping, trimming trees and fixing taxiway lights, Barrier repairs and prepping mowing equipment. Also discussed were some of the problem areas around the airpark.
Chris Walker discussed the offer by LCH to sell us the dumpster area (100'X55') for $2,500 and Jim Hoeffler made the motion that we establish a vote to purchase it with Linda Denis second. An electronic vote will be set up for this in the next 30days.
Move to close the meeting was made at 4:25pm with Will Hinkie second.
Meeting came to order at 3:04pm
Officers present:
Melinda McClure - Vice President
Gayla Leary - Secretary
Kenneth Kessler - Treasurer
2015 officers present:
Chris Walker - President
Garnet McClure - Vice President
Glenn Mathis - Secretary
Gayla Leary - Treasurer
Beth McCartan - Member at Large
Members present:
Gary and Beth McArtan Lots 10 & 11, Glenn and Gwen Mathis Lot 47, Bo and Gayla Leary Lot 27, Garnet and Melinda McClure Lot 29,
Greg and Hunter Haley Lots 152 & 153, Richard and Roula Priebus Lots 34, 35 & 36,
Bonnie Burgett Lot 49, Wood Fair Lots 169 & 171, Gary Buster Lot 48, Joseph Fink Lot 23, Dean and Karmen Brister Lots 52 & 53, Jeff Bowen Lots 105 & 106, Russ Bagley Lots 103 & 104, Mark Webster Lot 9, Floyd Sauerhage Lots 19, 20 & 21, Jim Hoeffler Lots 124, 125 & 126, Lonnie Menard Lot 102, Linda Denis Lots 127 & 128, Will and Jerry Hinkie Lots 12 & 13, Ken Kessler Lot 45, Thomas Boudreau Lot 24, Richard Huff Lot 33, Bennett Spencer Lot 32, Chris Walker Lots 14, 15 & 16
Minutes from November 8, 2014 meeting were not read and approved with Glenn Mathis making the first motion and Chris walker second Ken Kessler went over and explained the treasurers report for 2014. Ken reported that there was $8,280 in unpaid dues year end 2014. Everyone in attendance thanked the 2014 POAAE Board and the 2015 POAAE Board was seated.
Chris Walker welcomed everyone and set the expectation - Be Nice! We will continue to use the electronic voting method and communication will be a key role for the 2015 board. The budget spreadsheet will be revamped so it can be easily understood by everyone. Chris thanked Ken for the excellent job he did as treasurer. Request to have the books from 2014 audited was made and Gabby Bagley was nominated by Russ Bagley. Quarterly meeting schedule was presented - 3rd Saturday was selected for April, July and October for the rest of 2015 with special meetings being called as needed. All required notifications will be made in a timely manner per Texas law for the quarterly and any special called meetings. Linda Denis will continue vetting our dedicatory instruments to ensure they meet Texas HOA laws. A good discussion was had on changing our dedicatory instruments to meet the law and it was noted that when this report is finalized it will be written in such a way that it will be easy to understand by all the membership. We will also get a competent real estate lawyer to review committee results prior to filing them.
Russ Bagley went over the grounds report for the budget. Will Hinkie suggested a 10% buffer be added to budget for contingency. Russ made a proposal for a line item called Park Maintenance to address preserving our docks. They are getting up in age and need some maintenance done to them on a regular basis to maintain their viability going forward. Russ also mentioned that this is the time of year for landscaping, trimming trees and fixing taxiway lights, Barrier repairs and prepping mowing equipment. Also discussed were some of the problem areas around the airpark.
Chris Walker discussed the offer by LCH to sell us the dumpster area (100'X55') for $2,500 and Jim Hoeffler made the motion that we establish a vote to purchase it with Linda Denis second. An electronic vote will be set up for this in the next 30days.
Move to close the meeting was made at 4:25pm with Will Hinkie second.