2016 - November 19
Aero Estates Airpark - Berryville, TX
Members meeting at Bo & Gayla Leary's Hanger - Lot 27
Meeting came to order at 3:10pm
Officers present:
Garnet McClure - Vice President
Glenn Mathis- Secretary
Gayla Leary - Treasurer
Members present:
Glenn and Gwen Mathis Lot 47
Bo and Gayla Leary Lot 27
Garnet and Melinda McClure Lot 29
Wood Fair Lots 69 & 71
Gary Buster Lot 48
Joe Fink Lot 23
Jeff Bowen Lots 105 & 106
Linda Denis Lots 126 & 127
Will Hinkie Lots 12 & 13
Greg and Hunter Haley Lots 152 & 153
Floyd and Jean Sauerhage Lots 19 & 20
Pat Rhodes Lots 65 & 66
Jean Kearney Lot 89 & 90
Garnet McClure called the meeting to order at 3:10pm and welcomed Berryville Mayor Ron Hewlett.
Minutes from March 19, 2016 meeting were not read and approved with Gayla Leary making the first motion and Pat Rhoads second. All members present agreed.
Gayla Leary went over the budget spending for 2016. The majority of the unexpected expenses were for the new gate on Tailslide Drive.
Ron Hewlett discussed the Berryville Beautification Initiative they are progressing with, which includes:
- Clean up of City Hall
- Clean up of right of ways
- Addressing the issue of loose dogs
Ron also went over the Lake Palestine water to Dallas project, which could impact our lake levels by up to 3 feet. He noted that at the present time it is not in their 10 year plan so it won't impact us till at least 2035 if then. The website for this project is: http://www.trwd.com/water-supply/ipl/about-the-ipl/
Old Business:
The culvert on Wingover and Lot #49 was completed and flooding issues have been resolved at this time.
Dumpster location, fence and gate were completed under budget
Recycled asphalt was applied per budgeted amount and ended up covering more than was expected.
Continued disruption of members by non-members at the lake front and the roads leading to it necessitated the installation of a fence and gate at Tailslide Drive. Traffic and disruptions have been greatly reduced post project. The project was made a success by the efforts of members who performed the labor during the summer heat, Andrew Dale who put the fence up on his lot and Lonnie Menard who hung the gate opener at his cost. Great job by all!
New Business:
The sign at the front gate on County Road was redone by Scott and Jeanette Wilke. Great job!
Discussion on volunteers for the 2017 Board - no volunteers have come forward at this time.
A dues increase was discussed after which Will Hinke made the motion for yearly dues to be $300 with $150 to be due by January and $150 to be due by June with a second for the motion by Pat Rhoads.
Open Floor Comments:
Wood Fair made some proposals to be considered for a vote:
- Change from a Member run organization to a Board run organization
- Change percentage to pass budget vote requirements to 50% +1
- Change bylaws from one vote per member to one vote per lot owned
In addition to the normal budgeted items the following items were discussed to be added to the 2017 budget that will be put up for a vote:
- $9,000 for road improvements
- $1,000 for dock area repairs
- $2,000 for roads and culverts
- $4,000 for dumpster area improvement (fencing and equipment storage)
Deer on the runway was discussed
Meeting adjourned at 5:11pm with a motion by Jim Hoeffler and Will Hinkie 2nd
2016 - March 19
Aero Estates Airpark - Berryville, TX
Members meeting at Bo & Gayla Leary's Hanger - Lot 27
Meeting came to order at 3:10pm
Officers present:
Garnet McClure - Vice President
Glenn Mathis- Secretary
Gayla Leary - Treasurer
Beth McCartan - Member at Large
Members present:
Glenn and Gwen Mathis Lot 47
Bo and Gayla Leary Lot 27
Garnet and Melinda McClure Lot 29
Wood Fair Lots 69 & 71
Gary Buster Lot 48
Gary and Beth McCartan Lots 10 & 11
Gary and Nicki Haley Lot 22
Joe Fink Lot 23
Bonnie Burgett Lot 49
Jeff Bowen Lots 105 & 106
Mark Webster Lot 8
Linda Denis Lots 126 & 127
Will Hinkie Lots 12 & 13
Greg and Hunter Haley Lots 152 & 153
Pat Conroy Lots 159 & 160
Floyd Sauerhage Lots 19 & 20
Pat Rhodes Lots 65 & 66
Judy Wasik Lot 37
President - Effective 2/29/2016 Chris Walker resigned as President of POAAE.
Garnet McClure called the meeting to order at 3:10pm and welcomed everyone.
Minutes from April 24, 2015 meeting were not read and approved with Mark Webster making the first motion and Melinda McClure second.
Gayla Leary went over the budget.
Glenn Mathis discussed recent record rainfall and drainage issues around the airpark were discussed. It was noted that the entire block between runway and Wingover - Barrel Roll to Tail Spin all drains to the corner of Barrel Roll and Wingover. To help alleviate some of the flooding/wash over an additional culvert will be placed just west of Bonnies driveway, which will dump to County Road if the budget is approved. The ditch just west of the mailbox on Wingover needs some attention to keep water from washing over road. Some work needs to be done at the gate on Hammerhead to keep our road material from washing out on County Road
Floyd suggested that our drainage issues could be greatly helped by members ensuring that leaves and trash are cleaned from their ditches and culverts. Per member suggestion the culvert at Tommy's drive was checked for blockage and none was found.
Will Hinkie gave an in depth report on the Dumpster Committee's findings and recommendations. He noted that in all likely hood the final bids and the costs to complete this project should be much less than the place holder put in the current budget that is out for a vote. Savings will also be generated by member volunteerism. Floyd queried as to why the trash company doesn't collect the trash at each members address. It was noted that our roads would not handle the additional heavy truck traffic.
Gary McCartan spoke about the burn pile on LCH property. He is reestablishing it and would like a few things to be followed to ensure it is a success. Please use the second drive past the dumpster to access it and if a tree trimming or landscape company does work for a member and needs to dump debris on the burn pile, please ensure that they don't dump the material on the taxiway.
Linda Denis asked that we take a look at the road and taxiway cable/rope barriers. They have degraded over time and are in need of repair. The materials previously bought for this task can be acquired from Mike Raichle per member input.
Open Floor Comments:
Linda Denis asked for clarification on the unexpected expenses line in the budget and mentioned the 10% contingency. Garnet explained that the contingency is in case a line item goes over it's budgeted allowance and can only be used for that purpose. The unexpected expenses line is for things that may come up that were not budgeted for but can benefit the membership if acted upon in a timely manner.
It was also noted that member volunteer efforts for last year and this year will save the association more than the two current projects will cost.
Meeting adjourned at 4:12pm with a motion by Will Hinkie and Nicki Haley 2nd
Members meeting at Bo & Gayla Leary's Hanger - Lot 27
Meeting came to order at 3:10pm
Officers present:
Garnet McClure - Vice President
Glenn Mathis- Secretary
Gayla Leary - Treasurer
Beth McCartan - Member at Large
Members present:
Glenn and Gwen Mathis Lot 47
Bo and Gayla Leary Lot 27
Garnet and Melinda McClure Lot 29
Wood Fair Lots 69 & 71
Gary Buster Lot 48
Gary and Beth McCartan Lots 10 & 11
Gary and Nicki Haley Lot 22
Joe Fink Lot 23
Bonnie Burgett Lot 49
Jeff Bowen Lots 105 & 106
Mark Webster Lot 8
Linda Denis Lots 126 & 127
Will Hinkie Lots 12 & 13
Greg and Hunter Haley Lots 152 & 153
Pat Conroy Lots 159 & 160
Floyd Sauerhage Lots 19 & 20
Pat Rhodes Lots 65 & 66
Judy Wasik Lot 37
President - Effective 2/29/2016 Chris Walker resigned as President of POAAE.
Garnet McClure called the meeting to order at 3:10pm and welcomed everyone.
Minutes from April 24, 2015 meeting were not read and approved with Mark Webster making the first motion and Melinda McClure second.
Gayla Leary went over the budget.
Glenn Mathis discussed recent record rainfall and drainage issues around the airpark were discussed. It was noted that the entire block between runway and Wingover - Barrel Roll to Tail Spin all drains to the corner of Barrel Roll and Wingover. To help alleviate some of the flooding/wash over an additional culvert will be placed just west of Bonnies driveway, which will dump to County Road if the budget is approved. The ditch just west of the mailbox on Wingover needs some attention to keep water from washing over road. Some work needs to be done at the gate on Hammerhead to keep our road material from washing out on County Road
Floyd suggested that our drainage issues could be greatly helped by members ensuring that leaves and trash are cleaned from their ditches and culverts. Per member suggestion the culvert at Tommy's drive was checked for blockage and none was found.
Will Hinkie gave an in depth report on the Dumpster Committee's findings and recommendations. He noted that in all likely hood the final bids and the costs to complete this project should be much less than the place holder put in the current budget that is out for a vote. Savings will also be generated by member volunteerism. Floyd queried as to why the trash company doesn't collect the trash at each members address. It was noted that our roads would not handle the additional heavy truck traffic.
Gary McCartan spoke about the burn pile on LCH property. He is reestablishing it and would like a few things to be followed to ensure it is a success. Please use the second drive past the dumpster to access it and if a tree trimming or landscape company does work for a member and needs to dump debris on the burn pile, please ensure that they don't dump the material on the taxiway.
Linda Denis asked that we take a look at the road and taxiway cable/rope barriers. They have degraded over time and are in need of repair. The materials previously bought for this task can be acquired from Mike Raichle per member input.
Open Floor Comments:
Linda Denis asked for clarification on the unexpected expenses line in the budget and mentioned the 10% contingency. Garnet explained that the contingency is in case a line item goes over it's budgeted allowance and can only be used for that purpose. The unexpected expenses line is for things that may come up that were not budgeted for but can benefit the membership if acted upon in a timely manner.
It was also noted that member volunteer efforts for last year and this year will save the association more than the two current projects will cost.
Meeting adjourned at 4:12pm with a motion by Will Hinkie and Nicki Haley 2nd
2015 - November 21
Aero Estates Airpark - Berryville, TX
Members meeting at Bo & Gayla Leary's Hanger - Lot 27
Meeting came to order at 3:17pm
Officers present:
Chris Walker - President
Garnet McClure - Vice President
Glenn Mathis- Secretary
Gayla Leary - Treasurer
Members present:
Glenn and Gwen Mathis Lot 47
Bo and Gayla Leary Lot 27
Garnet and Melinda McClure Lot 29
Wood Fair Lots 69 & 71
Gary Buster Lot 48
Jeff Bowen Lots 105 & 106
Mark Webster Lot 8
Jim Hoeffler Lots 123, 124, 125 & 126
Will and Jerry Hinkie Lots 12 & 13
Chris Walker Lots 14, 15 & 16
Bonnie Burgett Lot 49
Joe Fink Lot 23
Linda Denis Lots 127 & 128
Hunter Haley Lots 153 & 154
Scott Wilke Lots 67 & 68
Keith and Esther Larowe Lot 94
John an Kearny Lots 89 & 90
Minutes from April 24, 2015 meeting were not read and approved with Garnett McClure making the first motion and John Kearny second. Group discussed happenings over the last year including Dottie's house being sold to Joe Robberson and The Walker family's new property they acquired.
Gayla went over the budget and reported that out of $11,889.00 budgeted we only spent $4,706.58 so far this year. Great job by everyone who helped with the mowing this year!
Group discussion on a need for dues increase versus members contributing on mowing for adequate budget to conduct airpark operations.
In depth discussion on road issues and the numerous attempts (Thank You Russ!) to get the road work done. Contractor never showed up to do the work and several members recounted their inability to find contractors to get work done in the area. The possibility of acquiring the equipment and doing the work of maintaining the grounds ourselves was discussed but the equipment would need a place to be stored securely. Discussion also included that a modest 30% increase in dues would allow us an additional $18,000 per year to build up our funds to address our numerous road issues.
Will Hinkie, Keith Larowe and Mark Webster volunteered to research ideas for the dumpster area to make it functional and secure. The trash company will be involved in order to ensure our needs our met.
During the discussion it was mentioned that lot 18 could be used for our equipment shed, but Garnett suggested we research clearance for helicopter rotors before going that route. Mayor of Berryville was very pleased that EMS was able to use out helipad recently.
Jim Hoeffler volunteered to research pricing and options to begin using reclaimed asphalt on our roads instead gravel.
Gayla Leary suggested we make up a calendar for the volunteer mowing next year. This will ensure that it is spread evenly amongst our members instead of having the bulk of it put on one or two members. Also if you use the POA tractor for mowing please leave it full of fuel for the next member to use.
Jin Kearny offered his new DA mower for us to use on the weed eating along county road. This machine will make this task much easier. Thanks John!
It's that time of year again! If you are interested in serving on the 2016 POAAE board please get your name and position you want to run for to Glenn Mathis and I will get your name and bio (if you include one) put up on the web site.
Positions open for 2016 are:
President
Vice President
Treasurer
Secretary
Member at Large
2 - ACC Committee
Meeting adjourned at 4:27pm with a motion by Chris walker and Jim Hoeffler 2nd
Members meeting at Bo & Gayla Leary's Hanger - Lot 27
Meeting came to order at 3:17pm
Officers present:
Chris Walker - President
Garnet McClure - Vice President
Glenn Mathis- Secretary
Gayla Leary - Treasurer
Members present:
Glenn and Gwen Mathis Lot 47
Bo and Gayla Leary Lot 27
Garnet and Melinda McClure Lot 29
Wood Fair Lots 69 & 71
Gary Buster Lot 48
Jeff Bowen Lots 105 & 106
Mark Webster Lot 8
Jim Hoeffler Lots 123, 124, 125 & 126
Will and Jerry Hinkie Lots 12 & 13
Chris Walker Lots 14, 15 & 16
Bonnie Burgett Lot 49
Joe Fink Lot 23
Linda Denis Lots 127 & 128
Hunter Haley Lots 153 & 154
Scott Wilke Lots 67 & 68
Keith and Esther Larowe Lot 94
John an Kearny Lots 89 & 90
Minutes from April 24, 2015 meeting were not read and approved with Garnett McClure making the first motion and John Kearny second. Group discussed happenings over the last year including Dottie's house being sold to Joe Robberson and The Walker family's new property they acquired.
Gayla went over the budget and reported that out of $11,889.00 budgeted we only spent $4,706.58 so far this year. Great job by everyone who helped with the mowing this year!
Group discussion on a need for dues increase versus members contributing on mowing for adequate budget to conduct airpark operations.
In depth discussion on road issues and the numerous attempts (Thank You Russ!) to get the road work done. Contractor never showed up to do the work and several members recounted their inability to find contractors to get work done in the area. The possibility of acquiring the equipment and doing the work of maintaining the grounds ourselves was discussed but the equipment would need a place to be stored securely. Discussion also included that a modest 30% increase in dues would allow us an additional $18,000 per year to build up our funds to address our numerous road issues.
Will Hinkie, Keith Larowe and Mark Webster volunteered to research ideas for the dumpster area to make it functional and secure. The trash company will be involved in order to ensure our needs our met.
During the discussion it was mentioned that lot 18 could be used for our equipment shed, but Garnett suggested we research clearance for helicopter rotors before going that route. Mayor of Berryville was very pleased that EMS was able to use out helipad recently.
Jim Hoeffler volunteered to research pricing and options to begin using reclaimed asphalt on our roads instead gravel.
Gayla Leary suggested we make up a calendar for the volunteer mowing next year. This will ensure that it is spread evenly amongst our members instead of having the bulk of it put on one or two members. Also if you use the POA tractor for mowing please leave it full of fuel for the next member to use.
Jin Kearny offered his new DA mower for us to use on the weed eating along county road. This machine will make this task much easier. Thanks John!
It's that time of year again! If you are interested in serving on the 2016 POAAE board please get your name and position you want to run for to Glenn Mathis and I will get your name and bio (if you include one) put up on the web site.
Positions open for 2016 are:
President
Vice President
Treasurer
Secretary
Member at Large
2 - ACC Committee
Meeting adjourned at 4:27pm with a motion by Chris walker and Jim Hoeffler 2nd
2015 - April 24
Aero Estates Airpark - Berryville, TX
Members meeting at City of Berryville
Meeting came to order at 3:09pm
Officers present:
Chris Walker - President
Garnet McClure - Vice President
Glenn Mathis- Secretary
Gayla Leary - Treasurer
Beth McCartan - Member at Large
Members present:
Gary and Beth McArtan Lots 10 & 11
Glenn and Gwen Mathis Lot 47
Gayla Leary Lot 27
Garnet and Melinda McClure Lot 29
Roula Priebus Lots 34, 35 & 36
Wood Fair Lots 69 & 71
Gary Buster Lot 48
Jeff Bowen Lots 105 & 106
Russ Bagley Lots 103 & 104
Mark Webster Lot 9
Floyd Sauerhage Lots 19, 20 & 21
Jim Hoeffler Lots 123, 124, 125 & 126
Will and Jerry Hinkie Lots 12 & 13
Thomas Boudreau Lot 24
Bennett Spencer Lot 32
Chris and Denise Walker Lots 14, 15 & 16 Bonnie Burgett Lot 49Terry Thayer Lot 62Nicki Haley Lot 22
Minutes from January 17, 2015 meeting were not read and approved with Will Hinkie making the first motion and Gary McCartan second. Chris Walker went over the new website and announced that the dumpster property has closed and it now belongs to the POA. Runway cones have been donated by the McCartan's for greater safety partitions at the runway.
The recent heavy rains caused damage to our roads, especially at Wingover and Barrel Roll. Repairs to this area were discussed, which included new culvert on the west corner of the intersection of Barrel Roll and Wingover and a new culvert on the east corner. A ditch will need to be dug on the east side of Barrel Roll and the above improvements will remove the washout issues were having at this intersection by routing all the water under Wingover instead of over it. Estimates for this work are between $3K and $4K dollars but at this time budget constraints will not allow us to repair the road without some changes to our budget as it is currently setup.
A two step process was discussed by the members present:
1. Cut fertilizer budget from runway and taxiways to runway only
2. Members have volunteered to mow this year to save monies on this expense
Take monies saved on the above and use them to repair the road(s) for this year. Members are encouraged to comment on the above. All present at the meeting were in agreement that this should be done.
Operating budget was discussed in detail and it was agreed on by all present that our current funds are not sufficient to manage the airpark in a way that benefits the members and their investment at AE. Especially issues that come up such as the road damage we experienced. Long term solution would be a dues increase (that would be voted on) of $100 per year (that's $8.33 per month) to $250 per year and keeping the second lot free as it is now. A few members present suggested a higher increase. The increased budget will allow for issues that come up and long term improvement projects. Of note was that we have never had a dues increase in the history of AE. Inflation and airpark growth has increased our budgetary requirements. Will Hinkie suggested that dues should be paid by February 1 or contact the Board to arrange monthly payments. Our options for dealing with members who are not paying their dues was discussed and are being pursued. Funding from outside sources was discussed such as grants from the FAA, county etc. but since we are a private airpark these options aren't viable.
Will Hinkie made the motion that we defer the funds to repair the roads with Jeff Bowen 2nd.
Members present discussed the need to change our dedicatory instruments to meet the 2012 statute changes were discussed and the revised documents will be posted on the website for member review with a vote to follow. The new statutes require 67% majority approval to make the changes.
Mark Webster commented on how we should be able to view or access the members list and Bonnie Burgett suggested we put on the website to contact the secretary for the current list. Per Texas Law we are required to supply a list of members to the membership.
Taxiway Hotel was discussed and due to the recent heavy rains the ground water levels are high, causing the area to remain too wet to repair until it dries up.
Bonnie Burgett ask that the membership abide by and use only our platted entrances to the airpark.
Meeting adjourned at 4:37pm with a motion by Gary McCartan and Floyd Sauerhage 2nd
Members meeting at City of Berryville
Meeting came to order at 3:09pm
Officers present:
Chris Walker - President
Garnet McClure - Vice President
Glenn Mathis- Secretary
Gayla Leary - Treasurer
Beth McCartan - Member at Large
Members present:
Gary and Beth McArtan Lots 10 & 11
Glenn and Gwen Mathis Lot 47
Gayla Leary Lot 27
Garnet and Melinda McClure Lot 29
Roula Priebus Lots 34, 35 & 36
Wood Fair Lots 69 & 71
Gary Buster Lot 48
Jeff Bowen Lots 105 & 106
Russ Bagley Lots 103 & 104
Mark Webster Lot 9
Floyd Sauerhage Lots 19, 20 & 21
Jim Hoeffler Lots 123, 124, 125 & 126
Will and Jerry Hinkie Lots 12 & 13
Thomas Boudreau Lot 24
Bennett Spencer Lot 32
Chris and Denise Walker Lots 14, 15 & 16 Bonnie Burgett Lot 49Terry Thayer Lot 62Nicki Haley Lot 22
Minutes from January 17, 2015 meeting were not read and approved with Will Hinkie making the first motion and Gary McCartan second. Chris Walker went over the new website and announced that the dumpster property has closed and it now belongs to the POA. Runway cones have been donated by the McCartan's for greater safety partitions at the runway.
The recent heavy rains caused damage to our roads, especially at Wingover and Barrel Roll. Repairs to this area were discussed, which included new culvert on the west corner of the intersection of Barrel Roll and Wingover and a new culvert on the east corner. A ditch will need to be dug on the east side of Barrel Roll and the above improvements will remove the washout issues were having at this intersection by routing all the water under Wingover instead of over it. Estimates for this work are between $3K and $4K dollars but at this time budget constraints will not allow us to repair the road without some changes to our budget as it is currently setup.
A two step process was discussed by the members present:
1. Cut fertilizer budget from runway and taxiways to runway only
2. Members have volunteered to mow this year to save monies on this expense
Take monies saved on the above and use them to repair the road(s) for this year. Members are encouraged to comment on the above. All present at the meeting were in agreement that this should be done.
Operating budget was discussed in detail and it was agreed on by all present that our current funds are not sufficient to manage the airpark in a way that benefits the members and their investment at AE. Especially issues that come up such as the road damage we experienced. Long term solution would be a dues increase (that would be voted on) of $100 per year (that's $8.33 per month) to $250 per year and keeping the second lot free as it is now. A few members present suggested a higher increase. The increased budget will allow for issues that come up and long term improvement projects. Of note was that we have never had a dues increase in the history of AE. Inflation and airpark growth has increased our budgetary requirements. Will Hinkie suggested that dues should be paid by February 1 or contact the Board to arrange monthly payments. Our options for dealing with members who are not paying their dues was discussed and are being pursued. Funding from outside sources was discussed such as grants from the FAA, county etc. but since we are a private airpark these options aren't viable.
Will Hinkie made the motion that we defer the funds to repair the roads with Jeff Bowen 2nd.
Members present discussed the need to change our dedicatory instruments to meet the 2012 statute changes were discussed and the revised documents will be posted on the website for member review with a vote to follow. The new statutes require 67% majority approval to make the changes.
Mark Webster commented on how we should be able to view or access the members list and Bonnie Burgett suggested we put on the website to contact the secretary for the current list. Per Texas Law we are required to supply a list of members to the membership.
Taxiway Hotel was discussed and due to the recent heavy rains the ground water levels are high, causing the area to remain too wet to repair until it dries up.
Bonnie Burgett ask that the membership abide by and use only our platted entrances to the airpark.
Meeting adjourned at 4:37pm with a motion by Gary McCartan and Floyd Sauerhage 2nd
2015 - January 17
Aero Estates Airpark - Berryville, TX
Members meeting at City of Berryville
Meeting came to order at 3:04pm
Officers present:
Melinda McClure - Vice President
Gayla Leary - Secretary
Kenneth Kessler - Treasurer
Members present:
Gary and Beth McArtan Lots 10 & 11
Glenn and Gwen Mathis Lot 47
Bo and Gayla Leary Lot 27
Garnet and Melinda McClure Lot 29
Greg and Hunter Haley Lots 152 & 153
Richard and Roula Priebus Lots 34, 35 & 36
Bonnie Burgett Lot 49
Wood Fair Lots 169 & 171
Gary Buster Lot 48
Joseph Fink Lot 23
Dean and Karmen Brister Lots 52 & 53
Jeff Bowen Lots 105 & 106
Russ Bagley Lots 103 & 104
Mark Webster Lot 9
Floyd Sauerhage Lots 19, 20 & 21
Jim Hoeffler Lots 124, 125 & 126
Lonnie Menard Lot 102
Linda Denis Lots 127 & 128
Will and Jerry Hinkie Lots 12 & 13
Ken Kessler Lot 45
Thomas Boudreau Lot 24
Richard Huff Lot 33
Bennett Spencer Lot 32
Chris Walker Lots 14, 15 & 16
Minutes from November 8, 2014 meeting were not read and approved with Glenn Mathis making the first motion and Chris walker second Ken Kessler went over and explained the treasurers report for 2014. Ken reported that there was $8,280 in unpaid dues year end 2014. Everyone in attendance thanked the 2014 POAAE Board and the 2015 POAAE Board was seated.
2015 officers present:
Chris Walker - President
Garnet McClure - Vice President
Glenn Mathis - Secretary
Gayla Leary - Treasurer
Beth McCartan - Member at Large
Chris Walker welcomed everyone and set the expectation - Be Nice We will continue to use the electronic voting method and communication will be a key role for the 2015 board The budget spreadsheet will be revamped so it can be easily understood by everyone. Chris thanked Ken for the excellent job he did as treasurer. Request to have the books from 2014 audited was made and Gabby Bagley was nominated by Russ Bagley. Quarterly meeting schedule was presented - 3rd Saturday was selected for April, July and October for the rest of 2015 with special meetings being called as needed. All required notifications will be made in a timely manner per Texas law for the quarterly and any special called meetings. Linda Denis will continue vetting our dedicatory instruments to ensure they meet Texas HOA laws. A good discussion was had on changing our dedicatory instruments to meet the law and it was noted that when this report is finalized it will be written in such a way that it will be easy to understand by all the membership. We will also get a competent real estate lawyer to review committee results prior to filing them.
Russ Bagley went over the grounds report for the budget. Will Hinkie suggested a 10% buffer be added to budget for contingency. Russ made a proposal for a line item called Park Maintenance to address preserving our docks. They are getting up in age and need some maintenance done to them on a regular basis to maintain their viability going forward. Russ also mentioned that this is the time of year for landscaping, trimming trees and fixing taxiway lights, Barrier repairs and prepping mowing equipment. Also discussed were some of the problem areas around the airpark.
Chris Walker discussed the offer by LCH to sell us the dumpster area (100'X55') for $2,500 and Jim Hoeffler made the motion that we establish a vote to purchase it with Linda Denis second. An electronic vote will be set up for this in the next 30days.
Move to close the meeting was made at 4:25pm with Will Hinkie second.
Members meeting at City of Berryville
Meeting came to order at 3:04pm
Officers present:
Melinda McClure - Vice President
Gayla Leary - Secretary
Kenneth Kessler - Treasurer
Members present:
Gary and Beth McArtan Lots 10 & 11
Glenn and Gwen Mathis Lot 47
Bo and Gayla Leary Lot 27
Garnet and Melinda McClure Lot 29
Greg and Hunter Haley Lots 152 & 153
Richard and Roula Priebus Lots 34, 35 & 36
Bonnie Burgett Lot 49
Wood Fair Lots 169 & 171
Gary Buster Lot 48
Joseph Fink Lot 23
Dean and Karmen Brister Lots 52 & 53
Jeff Bowen Lots 105 & 106
Russ Bagley Lots 103 & 104
Mark Webster Lot 9
Floyd Sauerhage Lots 19, 20 & 21
Jim Hoeffler Lots 124, 125 & 126
Lonnie Menard Lot 102
Linda Denis Lots 127 & 128
Will and Jerry Hinkie Lots 12 & 13
Ken Kessler Lot 45
Thomas Boudreau Lot 24
Richard Huff Lot 33
Bennett Spencer Lot 32
Chris Walker Lots 14, 15 & 16
Minutes from November 8, 2014 meeting were not read and approved with Glenn Mathis making the first motion and Chris walker second Ken Kessler went over and explained the treasurers report for 2014. Ken reported that there was $8,280 in unpaid dues year end 2014. Everyone in attendance thanked the 2014 POAAE Board and the 2015 POAAE Board was seated.
2015 officers present:
Chris Walker - President
Garnet McClure - Vice President
Glenn Mathis - Secretary
Gayla Leary - Treasurer
Beth McCartan - Member at Large
Chris Walker welcomed everyone and set the expectation - Be Nice We will continue to use the electronic voting method and communication will be a key role for the 2015 board The budget spreadsheet will be revamped so it can be easily understood by everyone. Chris thanked Ken for the excellent job he did as treasurer. Request to have the books from 2014 audited was made and Gabby Bagley was nominated by Russ Bagley. Quarterly meeting schedule was presented - 3rd Saturday was selected for April, July and October for the rest of 2015 with special meetings being called as needed. All required notifications will be made in a timely manner per Texas law for the quarterly and any special called meetings. Linda Denis will continue vetting our dedicatory instruments to ensure they meet Texas HOA laws. A good discussion was had on changing our dedicatory instruments to meet the law and it was noted that when this report is finalized it will be written in such a way that it will be easy to understand by all the membership. We will also get a competent real estate lawyer to review committee results prior to filing them.
Russ Bagley went over the grounds report for the budget. Will Hinkie suggested a 10% buffer be added to budget for contingency. Russ made a proposal for a line item called Park Maintenance to address preserving our docks. They are getting up in age and need some maintenance done to them on a regular basis to maintain their viability going forward. Russ also mentioned that this is the time of year for landscaping, trimming trees and fixing taxiway lights, Barrier repairs and prepping mowing equipment. Also discussed were some of the problem areas around the airpark.
Chris Walker discussed the offer by LCH to sell us the dumpster area (100'X55') for $2,500 and Jim Hoeffler made the motion that we establish a vote to purchase it with Linda Denis second. An electronic vote will be set up for this in the next 30days.
Move to close the meeting was made at 4:25pm with Will Hinkie second.